5 Project Management Tips
Do you wonder how to stay current in your project management skills? Is your industry evolving so quickly that one day you as project manager may become obsolete? With the rise of AI, agile, and empowered teams, is the role of project manager even needed anymore? Maybe, but not for the reasons you might expect.
As we enter a new decade, it’s an excellent time to reflect on how project management has changed and where it is going in the future. Professional project managers need to stay current and adapt to change and add new skill sets to thrive. We all want to remain valuable to our organizations and teams. Here are five tips for project management success.
1. Focus Wisely
You might be expecting to hear about the usual list of topics: big data, IoT, and artificial intelligence. These are undoubtedly happening, but project managers have little influence over them. Instead, I suggest that project managers focus on people skills.
People originate projects, people undertake projects, and people consume the results of these projects. These characteristics are not changing anytime soon. However, what is happening is a massive mobilization of talent and services. These changes will have a profound impact on the way we work and how to retain the best people.
As the saying goes “The future is already here; it’s just not evenly distributed.” We have seen the war for talent driving demand for skilled professionals in places like Silicon Valley, Bangalore, and Beijing. Organizations are now looking further afield for workers and technology is making remote work more accessible. So as project managers, we should be getting familiar with online collaboration tools, communication skills and how to facilitate geographically dispersed teams.
2. Choose Your Attitude
Attitudes are changing too. People do not appreciate being treated as interchangeable resources. Instead, they want to be inspired, led and valued, especially younger workers who may not have been through economic downturns with job scarcity.
These new expectations present a problem for traditional organizations with their human resource departments and standardized job descriptions. The high demand for top talent, growth in online collaboration tools, the gig-economy, and access to online job sites make moving roles easier than ever.
‘Sedimentation’ is a term used to describe organizations where all the best and brightest have moved on, leaving behind those that cannot find other jobs or choose not to. People move because they did not feel valued or lacked inclusion/influence in decision making. Like with ponds, too much sedimentation creates a toxic environment where nothing grows or flourishes.
3. How to Keep Your Best Project Management Team Members
“Employees don’t leave companies; they leave managers” – Don’t be one of those managers!
A Gallup poll1 of more than 1 million workers concluded that the number one reason people left their jobs was a bad boss or immediate supervisor. Also, 75% of workers who voluntarily left their jobs did so because of their manager and not the role itself. Despite how good a job is, people will leave if their relationship with their project manager is unhealthy.
Solutions exist to make people feel valued and reduce sedimentation. A successful project manager is one who demonstrates compassion and understanding, using empowerment to create environments where people want to stay, even if the organization is not the best in class.
The PMI 2020 Jobs Report2 explained “Showing empathy is fast emerging as a leadership superpower. Fostering an empathetic culture can lead to stronger collaboration, less stress, fewer conflicts and faster recovery from burnout.” Project managers who create these environments get noticed by executives and are highly valued.
Furthermore, 91% of CEOs believe that empathy is directly related to a company’s financial performance3. So, what does that mean for project management?
4. The Magical Es
Exploration, Empowerment, Empathy – they all sound good, but how do we achieve them? Let’s look at some concrete examples for each and why responsibilities of a project manager extend beyond just technical skills
Exploration – keep an open and growth-oriented mindset. Learn about the new tools for team collaboration and managing geographically dispersed teams. You never know, you might be in a meeting where questions arise about this and being able to offer an insightful solution could land you a new opportunity.
Take, for example, the case of a large trucking company whose software development team was also responsible for developing training materials. Ashley, a junior member on that team, realized information to learn new skills and processes was not readily available and she found it easier to resort to watching YouTube videos to learn what she needed to know. . This was before micro-learning became an established approach.
Ashley shared this approach with her team and they acknowledged short videos would be a great way to teach drivers about the new system. She set up a web portal allowing drivers to access training videos on-demand and also tracked their viewings. Ashley studied the emerging field of microe-learning, created the videos and took a much more senior role out of IT in corporate training. Her interest, research and delivery in a field of interest served her and the organization well.
Empowerment – people are hard-wired to get an endorphin boost from problem-solving. Bring teams problems and challenges, not task-lists. Allowing teams to choose how they work and solve problems is a more empowering and engaging way to work. Team members who have a say in defining their way of working are more committed to project success and happier in their jobs.
Within the bounds of what is acceptable in your organization, empower teams to make as many local decisions as possible. What time should we have stand-up? What tool should we use for prototyping? How are we going to solve the nose-cone problem? Whatever the question, asking the team for a solution brings many benefits:
- By asking the team for an answer, we gain consensus for the proposal. – the team has vetted it internally already.
- We are accessing a broader knowledge of the facts – the team members are closer to the technical detail.
- When consulted, people work hard to generate good ideas – it shows we care and value their input. People recognize this and respond. Seeking ideas models desired behavior – it shows it is good to ask for insights and help.
Empathy – make the time to get to know your team members and take an interest in their wellbeing and aspirations. Truly listen to what they are telling you, and not discussing with you. Empathy is a core building block of emotional intelligence. Only when we demonstrate we understand how others feel, do our messages begin to gain credibility. In other words, project managers are not trusted until they show authentic care for their teams.
I worked on a project where a team member explained he had just received a call from his wife, who was sick. He wanted to go home to see her. I could have just said: “Sure, no problem, go home and see her”. However, because I knew he walked to his nearest train station and took the train to get into the office, I asked if I could drive him home. He was very appreciative, he saved 30 minutes on his journey home, and I was back in the office in under an hour.
It was no big deal to me; the team was very self-sufficient, and I was glad to assist. However, he did not forget that simple gesture, it helped strengthen our work relationship and was repaid many times over.
5. Future Challenges and Changes in Project Management
Shifting demographics, work attitudes and technology adoption will transform entire industries. A trifecta of factors are impacting organizations:
- More millennials and Gen Y workers entering the workplace with high expectations for inclusion and influence in how they work,
- Increased acceptance of changing jobs, the rise of the gig-economy and fewer people treating organizations as life-long employers,
- Technology and websites that facilitate remote working, finding new work, and sharing experiences which make changing jobs more tempting than ever.
Savvy project managers will be of great value as organizations grapple with responding to these factors and try to retain the best employees to help them be successful.
While technology trends such as artificial intelligence, IoT and big data will undoubtedly impact business, organizations will become more reliant on retaining and directing collaborative teams to deliver their transformations. A project management professional who can understand and navigate the emerging world of work will be more valuable than ever.
To prepare for these changes, project managers should be building their capabilities in new collaboration tools, empowering their teams and developing genuine empathy to increase team member satisfaction and retention. As we move into a new decade, project managers should double-down on what they can control and what makes project teams great – the people and their operating environment.
- Gallop Poll – State of the American Manager
- PMI 2020 Jobs Report – Empathy Amplified
- State of Workplace Empathy, Businesssolver, 2019
- How to Use Rita Mulcahy’s Exam Prep Book for the CAPM Exam - June 23, 2020
- Qualifying for Taking the PMP Exam - June 17, 2020
- A Guide to the CAPM® Exam Change - May 8, 2020