{"id":5179,"date":"2022-11-05T08:23:00","date_gmt":"2022-11-05T12:23:00","guid":{"rendered":"http:\/\/360.rmcls.com\/?p=422"},"modified":"2025-06-06T06:50:39","modified_gmt":"2025-06-06T10:50:39","slug":"project-communication-management-planning-2","status":"publish","type":"post","link":"https:\/\/rmcls.com\/learn\/blog\/project-communication-management-planning-2\/","title":{"rendered":"Six Tips for Planning Your Project Communications"},"content":{"rendered":"

Having a well-thought-out and documented plan at the beginning of a project is important. The plan can often mean the difference between success and failure. As a project manager, you need to care about project communication<\/a>. Too often project managers (PMs) approach their projects without planning communications. They may focus all their efforts on issuing status reports. Status reports are important. Unfortunately, all they do is describe where your project currently stands. Status reports don\u2019t address the communication needs of the project from beginning to end. Given how crucial communication is to the project and project team, a failure to plan can lead to misunderstandings, rework, and other problems.<\/p>\n

Planning communication on the project doesn\u2019t have to be elaborate, but it does require some thought. You need to consider all the exchanges of information required of you and everyone involved on the project. Doing so will keep the project deadline on track. A plan<\/a> can help you prepare for any obstacles the project encounters along the way. Such planning will guide you and the team in creating information that is clear and understandable. It will help you reach the right people and allow stakeholders to act when necessary.\u00a0 Here are six ways to consider as you plan your project.<\/p>\n

Six Communication Planning Tips<\/h2>\n
    \n
  1. Think How to Communicate: <\/strong>Think through the different types and methods available.\u00a0 Make sure you choose the best approach for each item that needs to be communicated. Information can be communicated in different ways\u2014formally or informally, written or verbal\u2014and through a variety of methods. It\u2019s important to consider what approach to use for the different information exchange needs of the project.<\/li>\n<\/ol>\n
      \n
    1. Analyze Stakeholders\u2019 Communication Requirement: <\/strong>Keep in mind the phrase \u201cto each their own.\u201d Ask your stakeholders how they prefer to give and receive information. Try to follow their preferences within reason. As the PM, you will likely need to communicate to individuals on your team using several different methods. Although this may mean extra work, it can be worth the effort if it prevents problems. Miscommunication can be avoided by asking a simple question like, \u201cHow would you like me to pass this information to you?\u201d<\/li>\n<\/ol>\n
        \n
      1. Consider the Company Culture and Existing Systems: <\/strong>You also need to take the company\u2019s culture and expectations into consideration when planning project communications. If people in the organization are resistant to technology, for example, that will impact your thinking about what types of tools or software to include on the project. Similarly, the company may already have existing systems and programs in place. You\u2019ll want to make use of for communicating.<\/li>\n<\/ol>\n
          \n
        1. Refer to Lessons Learned from Past Projects: <\/strong>There\u2019s no need to reinvent the wheel. Instead, draw on existing procedures, issues, and lessons learned from past projects. Assessments of what has and has not worked in the past can be a great help for planning.<\/li>\n<\/ol>\n
            \n
          1. Take Advantage of Available Technology: <\/strong>Modern collaboration tools such as\u00a0Trello<\/a> and others can help keep project communication and the team organized. Such tools help the team track progress on deliverables. They allow the team to communicate about the schedule and other project concerns. These might document deadlines, ownership of tasks, updates, and the time required to complete tasks.<\/li>\n<\/ol>\n
              \n
            1. Follow the Plan: <\/strong>Make sure everyone knows about the plan and how important it is to the project. Then, follow the plan in your own approach. Constantly refer the team back to the plan until the habit becomes ingrained.<\/li>\n<\/ol>\n

              RMC is Here to Help<\/h2>\n

              You can\u2019t plan for everything, and many unique situations will surface throughout your projects that you may not have anticipated. But planning and documenting in advance how you’ll communicate on a project\u2014including how you’ll communicate around these unexpected situations\u2014will help your projects run more smoothly.\u00a0 Whether you are a new or experienced project manager, project communications can be a struggle.\u00a0\u00a0 If these tips aren\u2019t enough, check out RMC\u2019s Project Communication and Stakeholder Engagement eLearning course<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

              Having a well-thought-out and documented plan at the beginning of a project is important. The plan can often mean the difference between success and failure. As a project manager, you need to care about project communication. Too often project managers (PMs) approach their projects without planning communications. They may focus all their efforts on issuing […]<\/p>\n","protected":false},"author":3,"featured_media":4576,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[26,35],"tags":[45],"class_list":["post-5179","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-leadership","category-project-management","tag-project-management"],"acf":[],"yoast_head":"\nSix Tips for Planning Your Project Communications - RMC Learning Solutions<\/title>\n<meta name=\"description\" content=\"Get six practical tips on how to create an effective Communication Plan for your projects. 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