Category: Uncategorized

Let’s face it: the fear of failure can be paralyzing. It’s the voice that whispers, “What if I fail the exam? What if I put all this effort in and still don’t make it?” This fear can be especially strong when considering something as challenging as the Project Management Professional (PMP®) certification exam.

But here’s a secret that many successful project managers will tell you: the real failure isn’t in falling short—it’s in not trying at all. So, why do so many PMs hesitate to take the plunge, even when they know that PMP® certification could transform their careers?

In this blog, we’ll explore why your fear of failure is normal, how to conquer it, and why choosing not to invest in yourself could be the biggest risk you face.

The common fear of failure

For project managers, failure is something we’re trained to avoid. We’re perfectionists by nature, constantly assessing risks, managing dependencies, and mitigating potential issues before they arise. But when it comes to certifications like PMP®, there’s a unique kind of pressure: the stakes feel higher, and the fear of not passing can make you second-guess the whole endeavor.

The truth is, the fear of failure is often the result of overthinking. We imagine worst-case scenarios and assume that not passing the exam would somehow reflect poorly on our skills, when in fact, it’s just a part of the journey to improvement. Failing a test doesn’t mean failure as a professional—it means there’s more room for growth.

The reality: you’re not alone

First, let’s look at the numbers. The PMP® exam is tough, no doubt about it. The passing rate is generally around 60-70%, meaning many project managers do fail on their first attempt. And guess what? They don’t give up—they learn from their mistakes, study harder, and pass on their second try. Many PMP®-certified professionals will tell you that their initial failure was one of the best things that ever happened to them, because it made them more resilient and more prepared for the next step in their careers.

Here’s the key: failure doesn’t define you—it refines you. Better yet, at RMC we have a Pass Guarantee..

Reframing the fear: “failure is part of the process”

What separates successful professionals from the rest is not their ability to avoid failure, but their ability to learn from it. Failing at something is often an opportunity for growth, whether it’s in terms of learning new techniques, better preparing for the next attempt, or developing mental resilience.

The PMP® certification prep process itself is full of learning opportunities. You’ll develop a deeper understanding of project management methodologies, strengthen your leadership skills, and become better at managing risk. And that’s true even if you don’t pass the exam the first time. You can use the experience as a stepping stone toward improvement.

Why not taking the PMP® exam is riskier

So, what’s the real risk here? The real risk is in choosing not to pursue certification because of the fear of failure. By not trying, you’re letting self-doubt dictate your career. Staying in your comfort zone may feel safe, but it’s a temporary illusion. Here’s what you stand to lose by not pushing through the fear and taking the leap:

1. Career Stagnation: Without the PMP® certification, you’re limiting your career advancement. Many organizations prioritize PMP®-certified professionals when considering promotions or assigning leadership roles. By not pursuing it, you could be holding yourself back from greater opportunities.
2. Missed Marketability: The world of project management is competitive, and certifications like PMP® are powerful signals to employers that you have the knowledge and skills to manage complex projects successfully. By avoiding certification, you miss the chance to stand out in a crowded field.
3. Skill Gaps: PMP® certification isn’t just a paper qualification—it’s about learning best practices and frameworks that improve your management techniques. By not investing in this growth, you’re staying static while the industry continues to evolve.

Strategies to overcome the fear of failure

Now that you understand that failure is part of the process, how can you overcome the fear and take action? Here are a few strategies to help you push through the hesitation and embrace the learning journey:

1. Set Realistic Expectations: Understand that passing the PMP® exam may take time. Set a study plan and stick to it. Break the exam prep into smaller, manageable milestones to avoid feeling overwhelmed.
2. Practice, Practice, Practice: Don’t just study the material—take as many practice exams as you can. Simulating the test environment helps build confidence and reduce test-day anxiety.
3. Learn from Others: Join a study group, attend webinars, or connect with others who have passed the exam. Hearing their stories and learning from their challenges can help you navigate your own path.
4. Seek Guidance: Consider working with a mentor or using a structured learning path like those offered by RMC Learning Solutions. The support and expertise of experienced instructors can give you the boost you need to overcome self-doubt.

RMC Learning Solutions: the support you need to succeed

At RMC Learning Solutions, we understand the challenges of preparing for the PMP® exam. Our certification prep courses are designed to provide you with the tools, resources, and guidance you need to not just pass, but excel. We offer practice exams, expert coaching, and a structured learning path that makes the process more manageable and less intimidating.

Remember, failure is just another word for learning, and with the right preparation, the odds are in your favor. Let us help you overcome the fear and step confidently into your future as a PMP®-certified project manager.

If you’re ready to overcome the fear of failure and take the next step in your career, don’t wait any longer. At RMC Learning Solutions, we offer flexible, expert-driven courses that give you the confidence and support to succeed. Click here to explore our PMP® certification prep options and start your journey today.

How intentional communication, accountability, and empathy create cohesion across distance. Remote work may have removed office walls, but it also removed the ease of quick clarifications, hallway check-ins, and casual rapport. For project managers leading distributed teams, the challenge isn’t just about meeting deadlines – it’s about building and maintaining trust when face-to-face interactions are rare or nonexistent.

Trust is the invisible infrastructure that holds remote teams together. Without it, project managers face missed handoffs, poor engagement, and siloed execution. With it, teams are more agile, committed, and collaborative – even across continents.

Here’s how you can intentionally build a high-trust culture that strengthens performance, increases connection, and drives outcomes from anywhere in the world.

1. Why trust is the foundation of remote team success

In a traditional office, trust is often built passively – through daily interactions, shared lunches, and impromptu help. But in a remote world, trust must be designed. In high-trust environments, team members:

• Speak up early when issues arise
• Follow through on commitments
• Share ideas and feedback without fear
• Rely on each other to deliver

In low-trust environments, people:

• Work in isolation
• Withhold concerns
• Avoid taking risks or ownership
• Blame others when things go wrong

Without visibility, trust becomes the currency that keeps projects moving. Project managers who invest in building trust see better alignment, higher morale, and fewer surprises.

2. Signs of trust (or the lack of it) in distributed teams

Trust is observable – if you know where to look. Watch for these indicators:

High-Trust Remote Teams:

• Turn cameras on voluntarily during key meetings
• Offer help or suggestions without being asked
• Admit when they’re stuck or behind schedule
• Celebrate each other’s wins, even virtually
• Use direct but respectful language

Low-Trust Remote Teams:

• Frequently miss deadlines without context
• Stay silent in meetings, especially when asked for input
• Escalate minor issues rather than resolve them
• Avoid ownership (“That’s not my job”)
• Hesitate to engage outside their own function

When trust is low, friction increases and collaboration suffers. Your job as PM is to foster the former and address the latter.

3. Establish rituals that reinforce connection and accountability

Rituals aren’t just routines – they’re relationship builders. Structure helps reduce ambiguity and gives teams a rhythm they can rely on.

Try incorporating:

• Weekly check-ins that go beyond status: Ask how the team is feeling or what blockers they’re facing.
• One-on-one syncs with key contributors: Use these to deepen relationships, not just exchange updates.
• Recognition rituals: Celebrate progress, big and small. Shout-outs in Slack, kudos in meetings, or even a virtual coffee voucher go a long way.
• Project kickoffs with intention: Don’t jump straight into tasks. Spend time aligning on norms, communication preferences, and shared goals.

These rituals should balance structure with flexibility – rigid processes kill momentum, but reliable touch points build confidence.

4. Encourage ownership without micromanagement

Remote doesn’t mean invisible—and oversight doesn’t mean overbearing. The secret is clarity and autonomy.

Start with:

• Crystal-clear expectations: Be specific about deliverables, deadlines, and decision-making boundaries.
• Visible workstreams: Use tools like Asana, Monday.com, or Trello to let everyone see what’s being worked on—and by whom.
• Outcome-focused leadership: Focus on results, not online hours. Empower your team to decide how they work best.

Instead of “checking in,” say: “What support do you need from me to keep this on track?” This language builds accountability without implying mistrust.

5. Use transparency to replace oversight

Transparency is a cornerstone of trust. When you can’t observe people working, make the work visible.

Here’s how:

• Share updates proactively: Use weekly summary emails, dashboards, or quick Loom videos to recap progress.
• Expose decision-making: Let your team see how and why choices are made. This builds confidence and reduces uncertainty.
• Track blockers openly: Use a “red-yellow-green” system or sprint retrospectives to surface issues early – without blame.

The more your team understands the “why” behind the “what,” the more they’ll buy in – and trust you.

6. Build Psychological Safety, Even from Afar

Trust thrives where people feel safe to be human. And in remote settings, where cues are limited, project managers must model vulnerability and empathy.

Here’s how:

• Normalize imperfection: Share your own mistakes or learning moments. It gives others permission to do the same.
• Make room for voice: Use tools like polls or anonymous Q&A to hear from quieter team members.
• Watch for burnout signs: If someone’s camera is always off, turning in work late, or disengaging, check in privately. Don’t assume – it might be stress, not slacking.

Above all, listen actively. When team members feel heard, they feel safe. And safe teams take initiative.

7. Leverage tools that promote connection and recognition

Technology can’t replace trust – but it can reinforce it. Smart remote PMs use:

• Slack or Teams for informal check-ins: Use emojis, GIFs, and quick messages to maintain rapport.
• Lattice, Bonusly, or Shoutout tools for peer-to-peer recognition
• Donut or Coffee Roulette to pair teammates for virtual chats
• Virtual whiteboards (like Miro or MURAL) to brainstorm together, even asynchronously

Tools should enable visibility, spontaneity, and fun – not just task tracking.

8. Final thoughts: lead with trust, build with intention

Remote trust isn’t just about team bonding or virtual icebreakers. It’s about creating a culture where people feel safe, supported, and seen – even when they’re thousands of miles apart. As a remote project leader, your role is to:

• Model trust by being transparent and empathetic
• Create systems that reinforce connection and clarity
• Empower your team with autonomy and structure

High-trust teams don’t just hit deadlines. They innovate, grow, and stay resilient – even under pressure. And in a world where face time is rare, trust is what makes your leadership visible.

Project success is measured not only by scope, time, and cost but by strategic impact, project managers are being asked to do more than manage—they’re being asked to lead with business sense. This is where the third leg of the PMI Talent Triangle®, Business Acumen, becomes a career-defining asset.

Gone are the days when PMs could operate in silos, concerned only with Gantt charts and status reports. Today, organizations expect project professionals to understand how their work ties into the bigger picture: revenue, market trends, customer experience, and long-term business growth.

Let’s decode how mastering business acumen can transform your role from execution-focused to strategy-driven.

What is business acumen in project management?

At its core, business acumen is the ability to:

• Understand your organization’s business model and financial drivers
• See the strategic implications of your projects
• Communicate project value to executives in their language
• Align teams and deliverables with organizational goals and KPIs

Think of it as connecting project work to business outcomes. A PM with business acumen isn’t just asking, “How do we deliver?” but also, “Why does this matter, and how do we maximize its impact?”

Key elements of business acumen for PMs

1. Understanding Organizational Strategy

Can you articulate how your project supports your company’s strategic objectives? Are you aware of the competitive landscape? Strong project managers:

• Study the strategic plan of the organization
• Ask strategic questions during project initiation
• Align project scope and milestones to strategic priorities

2. Financial literacy and ROI thinking

You don’t have to be a CFO, but you should be able to:

• Interpret basic financial reports (e.g., P&L, balance sheet)
• Calculate and explain project ROI
• Understand cost-benefit trade-offs

Use business cases and value statements that speak to:

• Revenue generation
• Cost reduction
• Market expansion
• Risk mitigation

3. Stakeholder intelligence

Understanding what different stakeholders care about allows you to tailor communication and gain buy-in. Executive stakeholders want:

• Strategic alignment
• ROI and risk information
• Big-picture impact

Functional leads want:

• Operational feasibility
• Resource allocation
• Process impact

Craft your message accordingly.

4. Decision-making with strategic insight

Business-savvy PMs don’t make decisions in a vacuum. They:

• Consider opportunity costs
• Evaluate alignment with business goals
• Balance short-term needs with long-term value

Project scenarios where business acumen matters

Scenario 1: budget cuts

If your project faces a 20% budget cut, do you:

• Slash scope and hope for the best?
• Or engage stakeholders to reassess priorities, preserve strategic deliverables, and reallocate budget accordingly?

A PM with business acumen chooses the latter.

Scenario 2: executive reporting

You’re presenting to a steering committee. Do you:

• Walk through task completion and issue logs?
• Or translate project progress into strategic impact and financial terms?

The second approach wins trust and visibility.

Scenario 3: new market launch

Your project supports a product launch in a new region. Do you:

• Focus only on timelines and deliverables?
• Or consider market dynamics, compliance risks, and potential customer behavior?

Smart PMs think holistically.

How to develop your business acumen

1. Learn the language of business

• Take courses in financial literacy or strategy
• Read your organization’s annual reports and strategic updates
• Attend cross-functional meetings and observe how executives think

2. Ask business-oriented questions

• What’s the business driver behind this project?
• How will success be measured?
• What happens if we don’t do this project?

3. Collaborate cross-functionally

• Build relationships with finance, marketing, sales, and operations
• Understand their goals and how your project affects them

4. Use metrics that matter

Instead of just reporting project milestones, incorporate:

• Customer acquisition metrics
• Time to market
• Profit margins
• Net Promoter Score (NPS)

Business acumen and the PMP® exam

The PMP exam evaluates your ability to think like a business leader, not just a taskmaster. Expect questions that require:

• Evaluating project impact on business strategy
• Making decisions based on ROI or stakeholder needs
• Communicating value beyond deliverables

At RMC Learning Solutions, our training doesn’t just teach you how to manage projects. It equips you to think strategically, so your certification is more than a credential—it’s a competitive advantage.

Final thoughts: becoming a strategic partner, not just a PM

The future of project management isn’t just tactical. It’s transformational. Organizations don’t just want PMs who can deliver a plan. They want leaders who can align work with purpose, speak the language of business, and drive measurable impact.

Mastering business acumen doesn’t mean giving up your technical edge. It means sharpening your ability to influence outcomes that matters. Projects are how strategy gets executed. And strategic PMs? They don’t just deliver projects. They deliver value.

In project management, technical skills such as scheduling, budgeting, and risk management are essential. But what sets great project managers apart from good ones are the soft skills they bring to the table. These “soft” skills are often seen as less important than technical know-how, but they play an integral role in shaping project perceptions and fostering strong stakeholder relationships. In fact, mastering these skills can elevate your leadership and the success of your projects.

What are soft skills in project management?

Soft skills in project management refer to the personal attributes and interpersonal skills that help you interact effectively with your team, stakeholders, and clients. While technical proficiency is necessary, the ability to manage people, navigate conflicts, and communicate effectively is what makes a project manager truly successful. These skills include:

• Emotional Intelligence (EI): The ability to understand, manage, and express your emotions, as well as recognize and influence the emotions of others.
• Empathy: The capacity to put yourself in someone else’s shoes and understand their feelings and perspective.
• Influential Communication: The ability to clearly articulate your ideas and persuade others to take action.
• Conflict Resolution: The ability to address and resolve disputes in a way that is constructive for all parties.
• Narrative Framing: The skill to turn data or status reports into compelling stories that resonate with stakeholders.

Why soft skills matter more than ever

In today’s complex, fast-paced project environments, the ability to manage people is just as important as managing processes. The projects you lead are often cross-functional, and the teams you work with may come from various departments with different priorities and working styles. This diversity can create challenges—but it also presents an opportunity for project managers to leverage their soft skills to navigate complexities, build stronger relationships, and manage stakeholder perceptions effectively.

Here are a few reasons why soft skills are critical for project managers:

1. Building Trust: Trust is the cornerstone of any successful project, and trust is earned through consistent, empathetic communication and the ability to handle conflicts with poise.
2. Effective Communication: Communication goes beyond simply relaying information. It’s about understanding your audience and framing your message in a way that resonates with their values and priorities.
3. Conflict Management: Disagreements are inevitable, but how you manage them can either strengthen or weaken relationships. Handling conflict effectively with emotional intelligence and clear communication can elevate your credibility and build respect among your team and stakeholders.

The impact of soft skills on project perception

The way you communicate, lead, and manage relationships throughout the project lifecycle impacts how your stakeholders perceive your success. For example, when you demonstrate empathy, you create an environment of collaboration and trust. Stakeholders are more likely to perceive you as a leader who listens and understands their needs, not just someone who ticks off boxes and pushes timelines.

1. Emotional Intelligence and Trust: By managing your emotions and those of others, you create a calm and supportive environment. This fosters trust with your team and stakeholders, who will appreciate your ability to remain steady in the face of challenges.
2. Influential Communication: Strong communication skills allow you to turn technical project details into meaningful business outcomes. This shifts perceptions from seeing you as a “task manager” to recognizing you as a strategic leader who contributes to the organization’s overall goals.
3. Conflict Resolution: When handled well, conflicts can be opportunities for growth and innovation. Your ability to resolve disagreements quickly and constructively ensures that your stakeholders continue to see you as someone who can lead the team through difficult situations.

Developing soft skills

While technical skills are honed through experience and education, soft skills require continuous development and self-awareness. Here are some practical tips for strengthening your soft skills:

• Practice active listening during meetings and conversations. Pay attention to both what is said and how it’s said.
• Seek feedback from peers, stakeholders, and mentors to identify areas for improvement in your communication and leadership style.
• Invest in emotional intelligence training to better understand and manage your emotions, as well as build stronger relationships with others.
• Develop your conflict resolution skills by learning negotiation techniques and strategies for de-escalating tensions.

Conclusion: soft skills are power skills

As project managers, the ability to engage stakeholders, manage emotions, and resolve conflicts effectively isn’t just a “nice-to-have”—it’s essential. Soft skills empower you to lead with empathy, communicate with clarity, and build trust with your team and stakeholders. These power skills can significantly influence how your projects are perceived, leading to greater success and stronger leadership.

In the past decade, Agile was primarily associated with the tech industry—specifically software development. However, as businesses across sectors recognize the value of Agile’s iterative, collaborative approach, this methodology is expanding its influence. By the end of 2025, Agile will be firmly embedded in diverse industries, from healthcare and manufacturing to education and finance. These industries, once skeptical of Agile, are now seeing its potential to drive innovation, enhance flexibility, and accelerate outcomes.

In this blog, we’ll explore the growing adoption of Agile beyond the tech sphere, focusing on industries that are seeing a transformation due to Agile methodologies. This piece will break down how Agile is reshaping non-tech sectors, how project managers can successfully transition into these new environments, and what senior leaders need to do to foster an Agile culture across departments.

The healthcare industry: a case for Agile in improving patient outcomes

Healthcare is a sector where responsiveness and flexibility can mean the difference between life and death. Traditionally, healthcare organizations operated in rigid, siloed environments, with little room for the kind of adaptability that Agile offers. However, as healthcare systems grow more complex, the need for rapid decision-making, continuous feedback, and iterative improvement is becoming more apparent.

Agile’s iterative cycles are well-suited for addressing the evolving needs of patient care and operational efficiency. Healthcare institutions are adopting Agile for managing projects like patient record management systems, new treatment protocols, and even employee training programs. The key to Agile’s success in healthcare lies in its ability to streamline communication, reduce bureaucracy, and enable faster decision-making – all of which are essential in this high-stakes environment.

The manufacturing revolution: Agile for operational efficiency

Manufacturing has long been an industry dominated by fixed processes and stringent timelines. However, as global supply chains face unprecedented challenges, the need for greater flexibility has never been clearer. Agile’s principles of cross-functional collaboration, continuous feedback, and adaptability are now being applied to the production floor, helping manufacturers respond quickly to changing market demands, production disruptions, and new technologies.

Agile manufacturing processes allow teams to experiment with new production methods, rapidly iterate on prototypes, and enhance quality control. Project leaders in this space will need to implement Agile methodologies to manage supply chain challenges, improve product design cycles, and optimize manufacturing operations. By integrating Agile into the manufacturing process, companies can reduce waste, enhance team collaboration, and improve product quality, ultimately driving greater profitability.

The finance sector: Agile’s impact on Risk Management and Customer-Centricity

The finance industry is increasingly using Agile to improve customer experience and navigate the complexities of regulatory compliance. Agile’s ability to facilitate rapid prototyping, continuous testing, and customer feedback loops makes it an excellent fit for financial services companies focused on delivering user-friendly products in a highly regulated environment.

From developing mobile banking apps to managing compliance and risk assessments, Agile allows financial institutions to remain competitive in a rapidly evolving market. The move towards Agile in finance signals a broader shift toward customer-centricity, as companies must become more nimble in responding to customer needs while adhering to regulatory standards.

Key takeaways:

• Agile is increasingly being adopted outside of the tech industry, including in healthcare, manufacturing, and finance.
• Agile can significantly improve operational efficiency, customer satisfaction, and product innovation in non-tech industries.
• Senior leaders must facilitate the integration of Agile across departments, promoting cross-functional collaboration and a culture of continuous learning.

In our pillar blog, we discussed how Agile’s adoption is set to extend beyond tech departments by 2026. This trend is a critical factor in reshaping enterprise-wide structures, driving operational efficiencies, and enhancing organizational resilience. For more detailed strategies on fostering an Agile culture in non-tech industries, be sure to explore how Agile will transform your enterprise in our pillar post.

As Agile continues to evolve and mature within enterprises, its role in shaping corporate strategy will only become more significant. By 2025 and beyond, Agile will no longer be seen as just a methodology for project teams but as a core part of organizational philosophy. This blog will explore the transformation of Agile from a project management tool to a central element of strategic decision-making, focusing on how senior leaders can foster a culture of agility across their entire organizations.

The strategic shift: why Agile will become a core part of corporate strategy

In the past, Agile was primarily viewed as a framework for managing projects, especially in software development. However, as businesses face increasing market uncertainty, customer demands, and technological disruptions, the need for organizations to become more adaptable is evident. Agile’s principles—flexibility, collaboration, and fast iteration—are increasingly seen as essential for driving organizational growth and adaptability.

Agile’s influence is expected to grow as leaders see its potential to enable quicker decision-making, streamline innovation, and increase collaboration. By 2025, companies will begin integrating Agile principles into their core strategies. This will involve flattening hierarchical structures, giving teams more autonomy, and fostering an environment where leadership is decentralized, making it easier for teams to pivot when needed.

The role of Agile in flattening hierarchies and empowering teams

As Agile becomes integral to corporate strategy, organizations will shift away from traditional top-down management models. Instead, leadership will evolve to support autonomous teams that have the freedom to make decisions quickly. This decentralization will allow teams to respond more rapidly to market demands, fostering greater innovation and flexibility.

Senior leaders will need to embrace this shift and support decision-making autonomy at all levels of the organization. By empowering teams and flattening hierarchies, organizations will be able to tap into the collective intelligence of their workforce, enabling faster, data-driven decisions that are more aligned with customer needs.

Aligning KPIs and performance metrics with Agile principles

As Agile becomes a part of corporate strategy, leaders will need to reassess key performance indicators (KPIs) and performance metrics to ensure they align with Agile principles. Traditional KPIs—focused on productivity and output—will need to be updated to reflect the outcomes that matter most in an Agile organization: customer satisfaction, adaptability, innovation, and speed to market.

Agile organizations will track metrics such as cycle time, customer feedback loops, and team velocity to assess the efficiency and effectiveness of their projects. By focusing on these metrics, businesses can ensure that they’re aligned with Agile’s ultimate goal: delivering value to customers faster and more effectively.

Key takeaways:

• Agile is evolving from a project management tool to a core component of corporate strategy.
• Senior leaders will need to support decentralized decision-making and empower teams with more autonomy.
• Corporate KPIs and performance metrics will need to be adjusted to align with Agile’s focus on customer outcomes, innovation, and adaptability.

For a more comprehensive understanding of how Agile can shape your corporate strategy and leadership style, refer to our pillar blog, where we delve deeper into Agile’s impact on organizational structures and its role in driving growth in the coming years.

Project managers need to prepare for a variety of challenges that can get in the way of progress. If you want to be able to run projects smoothly, a project management plan can help you and your team keep everything on track.

What is project planning, and what are the steps to follow when you want to write a good project plan? We’ve got you covered with helpful information and tips below.

Our Top Tips for Creating a Project Plan

1. Defining a Project Plan?
2. Purpose of a Project Plan?
3. What Is In a Project Plan?
4. How Do You Get Started?
5. Elements of a Project Management Plan?
6. What Is a Project Plan Template?

Defining a Project Plan?

Writing up a project plan, which is typically set up as a Gantt chart, will be worthwhile because it’ll focus on things like project scope, schedule, and costs.

Throughout the project planning phase, you’ll work on defining things like scope, objectives, and tasks, and you’ll work with your team and stakeholders to get this done. In the end, you’ll have a formal plan that will be easy to follow from the start of a project to its completion. This approved plan will outline how you’ll work through the project, as well as how you’ll monitor and make changes along the way, so it’ll serve as a handy guide.

Note: Even after it’s approved, your plan can be tweaked throughout the course of the project, so if you notice that you aren’t meeting your milestones like you should, you can certainly implement changes.

Purpose of a Project Plan

Planning everything out at the beginning of a project can be a smart way to ensure everyone on your team will be on the same page and aware of what needs to be done and how it should be done. This type of plan also makes it easier to monitor progress and implement changes in a timely fashion.

Your project plan can help answer various questions regarding the intention of the project, who it’s supposed to benefit, and how you’ll go about meeting objectives. Things like your goals, resources, milestones, risks, and scope of work can be outlined in your plan. Therefore, the information contained within it can guide your team as you work on executing and controlling the project.

What Is in a Project Plan?

You can include baselines and management plans that cover the following:

• Scope
• Stakeholders
• Resources
• Deliverables
• Schedules and milestones
• Quality baseline
• Costs and budget
• Changes
• Communication 
• Risks

How Do You Get Started?

A good way to start is by answering a few questions about the ultimate goals of the project. Try to gather as much information as possible to answer questions like the following:

• Who are the clients and stakeholders?
• What deliverables are expected?
• When are tasks expected to be completed?
• Why is the project being pursued, and what methods can be used to complete it?

Note: You can work on a project plan outline. Then, as you move through the project planning steps with your team, you can create a full plan that will be approved and followed.

Elements of a Project Management Plan

1. Outline Project Phases & Tasks: begin by figuring out what path the project will take from start to finish, including the phases and tasks that will need to be completed along the way. Use this to brainstorm what you anticipate will be required, with the understanding that your expectations won’t be entirely accurate. There might be areas you can plan with greater detail, and there may be areas that need to be filled in later on once the project gets going.
2. Define Tasks & Sub-Tasks: work on refining the phases and tasks so they’re broken down further. Come up with tasks and sub-tasks, so you can hone in on the specific steps your team will need to take.
3. Create Task Schedule & Assign Deadlines: as you work on creating a schedule of tasks and deadlines, provide a bit of extra time that can be used to implement changes. Projects don’t always flow perfectly, and there are things you can’t plan for, so have backup plans.
4. Include Baselines & Milestones: using baselines can help you keep track of your progress, while milestones can help everyone know what to expect and when. Both of these can alert you to the need for adjustments to keep the project moving in the right direction.

What Is a Project Plan Template?

A project plan should showcase the phases of your project, the tasks that need to be completed within those phases, and your milestones. Also, the tasks should be detailed and include things like the start date and deadline, along with notes on where any tasks will rely on one another.

A lot goes into this type of document, so it’s normal to feel overwhelmed, especially when you’re first learning how to put it together. This is when a project management plan template or sample project plan can be helpful. You can also search for project plan examples online to see what these documents look like when complete.

Want to Become an Even Better Project Manager? RMC Can Help!

Knowing how to create a clear, effective plan is just one aspect of managing projects like a pro. If you want to become a proficient project manager, check out the many courses offered by RMC. All of our courses are taught by experts, and you can use them to earn PDUs or prepare for certifications like the CAPM and PMP.

Check out our schedule, and feel free to contact us anytime for more information.

Sources:

https://www.projectmanager.com/project-planning

[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section]

Project Scope Management is an important tool to improve projects. Most scope creep occurs because of lack of agreement among stakeholders, an inconsistent understanding, or lack of sufficient analysis in development of the product or solution scope.

The cornerstone to agreeing upon and managing project scope is to focus on facilitating good communication that engages your sponsor and stakeholders in conversations at appropriate phases of the project. Collaborating with business stakeholders and the technical team to create a clear scope definition helps mitigate the risk of scope creep.

So, what is scope and scope creep and why does it happen?

Managing Project Scope

1. What is Scope and Scope Creep?
2. Why Do Projects Fail?
3. Why Prevent Scope Creep?
4. How to Improve Project Scoping?
5. Mastering Project Scope Techniques

What is Scope and Scope Creep?

Project scope is the work the project team will do to deliver the product which is the result of the project. It also encompasses the product scope – the product deliverables, features, and functions. Project scope includes the planning, coordination, and management activities that ensure the product or service is achieved. Scope creep refers to features, functionality or requirements increasing or varying from what was planned.

Why Do Projects Fail?

There are many reasons why projects fail. Here are some common examples related to scoping:

Wrong Project occurs when someone gets an idea, and the company runs with it with very little insight, analysis, scoping, or requirements. Doing the scoping activity as early as you can helps the organization be sure about the value of the work. For example, some studies suggest that 80% of the software features in our work packages are not used regularly. That suggests we are doing some things we really don’t need to do because people aren’t using the functionality.

Wrong Solution can happen when an organization has a business problem or an opportunity, but they only focus on the first solution identified. For example, the sponsor has a new product and requests a system change to accommodate. However, the product is so different that the system change solution does not meet the product needs.

Poor Requirements are often sighted as a cause of project failure. Defining scope, whether in a scope statement, a project charter, or a diagram, becomes your first set of requirements. Here you define the scope, the boundaries, the interfaces, and who is involved.

Poor Scope Definition can happen when you tackle large, complex projects, and it is difficult to define the work. It can mean that stakeholders may be uncertain about their original need. It may also be that you don’t have a clear agreement around scope before you start or once the project starts stakeholders want to add to the project scope, as discussed earlier. Having proven tools to help define and manage project scope is essential.

Why Prevent Scope Creep?

When a team works on product features and functionality outside of the originally defined scope, it could extend the agreed upon schedule, budget, and resources. It could also lead to less time for the previously approved work. Other possible impacts could mean certain features may not get completed or the team becomes distracted by the varying scope and loses site of the intended solution. Any one of these scenarios could lead to project failure.

How To Improve Project Scoping?

Most projects start because a stakeholder or sponsor identifies a business opportunity, problem, or constraint. To improve the project scoping, a business analyst should be involved to define business value, a technical expert should be consulted about feasibility and cost of the idea and the project manager should be consulted about resources needed, risks, and expected timeframes for completion and transition before any word is funded.

At the start of a new project or initiative, Scoping and analyzing the business need involves critical thinking about current business processes, information, policies, and people. This includes:

• Understanding the current environment or “context” within which the business operates and how work is being done.
• Analyzing the stakeholder request, talking with the stakeholders to determine if the requesting stakeholder has identified the root cause of the problem.
• Assessing the cost/benefit analysis of the request to determine if it will bring enough value to the business to outweigh the cost of getting it done.
• Identifying solution options and helping the team to evaluate each option and choose the best one.
• Defining a solution scope to select the best business analysis process to use. This includes understanding the number of stakeholders impacted, the complexity of the solution, the number of interfacing organizations and systems, and the involvement of outside organizations. decide how to approach the work and how formally to define deliverables.

Mastering Project Scope Techniques

The best way to manage scope is to have frequent and appropriate conversations with your stakeholders to reach consensus on scope. It is important to talk about scope and prioritization to get better agreement on the solution boundaries. The more agreement you have the less scope creep you will have later in the project.

Defining and Managing Project Requirements course gives instruction on scoping.  Contact us for more details on our instructor-led class schedule.  We also offer Business Analysis Fundamentals eLearning which teaches multiple scoping techniques. Finally, you can also listen to the recorded webinar Three Proven Analysis Tools to Prevent Scope Creep and earn 1 technical PDU.